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Camp Caretaker
Responsibilities & Maintenance items
* include the following but not limited to:
1) Responsibilities of grounds and buildings:
a. General upkeep of the grounds and buildings
i. Mowing grounds weekly/as needed, trimming of shrubs and keeping Board aware of overgrown/dead tree & branches
ii. Seasonal inspection and update of smoke alarms, fire extinguishers, AED, and first aid supplies
iii. Communicating with Board when there are updates needed, keeping in line with the budget.
b. Maintenance of Camp equipment- outside and inside:
i. Includes: mowers, weedwhacker, grill, and other equipment owned by
the camp
ii. Building equipment: water heaters, kitchen equipment (fridge, freezer,
gas stove, microwaves, etc) and other camp equipment and property.
c. Ensure all buildings are clean after each camp use, prior to season opening and at the end of season.
d. Be onsite to check-in/check-out rental reservations. Monitor property during
rental periods. If a scheduling conflict arises coordinate with board to identify an
alternative point of contact for renters during this time period.
e. Complete minor repairs as needed
f. Putting the dock in and out for the camping season.
2) Fiscal Responsibly for care and maintenance
a. Maintenance projects and supplies expenses need to stay within the annual budget.
i. Purchases that will be over the $500 amount, need to be requested by the Caretaker and will need Board approval.
ii. For purchases under $500, the Caretaker does not need the approval of the Board.
iii. The purchases need to be within the Boards budget, or they will need to be approved by the Board, if it’s to be adjusted for future purchases.
b. Use of Credit Card
i. All receipts are to be turned into Board Treasurer in a timely manner, monthly or sooner.
ii. Receipts are needed by the first week of each new month – to keep up with the monthly statement closeout.
3) Season Check in-checkout process:
a. Camp Caretaker and Board Liaison will have a check-in and check-out process to assess grounds and property.
b. Prior to May 15th , the Caretaker and Liaison- a walk-through before first camp rental.
c. Prior to September 30th: The Caretaker and Liaison will perform a site walk through to
discuss the camp condition and inventory camp items and personal items.
i. If there are items that would need to be ‘stored’ at the camp after the season is completed, Board approval would be needed.
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